Freedom of Information Act Details

Freedom of Information Act 2000   Information available from Brayford Parish Council under the model publication scheme.

Information to be published

How the information can be obtained

Cost

Class 1 Who we are and what we do
Brayford Parish comprises the parishes of Brayford with Charles.
                                                   *
Who’s who on the Council and its Committees
                                                   *
The parish council is composed of a Chairman, Vice Chairman and eight councillors meeting once a month, usually in the village hall where proceeding are recorded by the Parish Clerk. District and County Councillors are often present.
There are sub-committees dealing with matters such as “planning” and named councillors are also responsible for issues like “parish paths, village hall committee liaison etc.”

                                                  *

Contact details for Parish Clerk and Council members
The names and addresses of Councillors, Parish Clerk, and their individual responsibilities are published at least annually.
                                                  *
Location of Council Office
There is no Council Office.
                                                  *
Staffing.
The Parish Clerk is the only regular employee (partime) and is paid in accordance with the National Scale.
                                                  *

Notice boards at The Nook, inside the village hall, inside the porch of St John the Baptist Church at Charles and on the notice board at High Bray.
This information can also be found on the parish website www.brayford.org.
                                *

See website and Parish Notice boards

                                 *

The National Scale rates are available from North Devon District Council
                               *

None

None

None

Class 2    What we spend and how we spend it.
                                                   *
The expenditure for the past year and the projected budget for the next year
Dealt with at the Parish Council meeting each November.

                                                   *

The annual return form and auditors report.
The internal auditor first reviews the parish accounts; the finalised accounts together with the annual return are then submitted to the Audit Commission.
                                                   *

Borrowing approval letter
Not applicable.
                                                  *

Precept:
Agreed at PC annual budget meeting in November.
                                                   *
Financial Standing Orders and Regulations.



                                                  *

Grants given and received.
Decided at Brayford PC meetings in November. Applicant’s annual accounts are required.

                                                 *
List of current contracts awarded and value of contract
Agreed at PC meetings
                                                   *

Member’s allowances and expenses.
Rarely asked for or given.

                                                 *

Parish Council meetings, minutes and notice boards. The financial situation can also be seen on the website.
                        *

See Parish Council minutes and the website.

                         *


Not applicable.
                         *

PC minutes, notice boards and website.
                     *

Available at North Devon District Council (NDDC)
Civic Centre
Barnstaple
EX31 1EA
                     *

Parish Council meetings, minutes, notice boards, and minutes reported on the website.
                    *

PC meetings, minutes, notice boards.
                    *

If expenses or allowances are granted they will be recorded in PC minutes
                     *

None

None

None

None

None

None

Class 3.   What our priorities are and how we are doing.

Parish Plan:
See “Projects,” heading in the PC minutes. These projects (plans) are decided at Brayford PC meetings on a continuous basis.

                                                         *

Annual Report.
Presented by the Chairman at the Annual Parish meeting in April each year.

                                                        *

Quality Status:
Decision made not to apply for quality status as being too costly, bureaucratic and unnecessary for such a small parish.
                                                         *

Local Charters.
None
                                                        *

Published as part parish council minutes. See notice boards.
                    *

At the Annual General meeting held in the village hall. See notice boards and website.
                               *
See minutes.



                              *

None

None

Class 4: How we make and record decisions.

Following proposals from Councillor(s), information is considered and a decision made at PC meetings

                                                       *

Timetable of meetings.
PC meetings are normally held at 7.30pm in the village hall on the third Thursday of each month; however if there has to be a change it will be notified in the PC minutes or on notice boards.
                                                       *

Agendas
Finalised by the Chairman, published by the Parish Clerk
                                                       *

Parish Council minutes, see notice boards and the website.

                               *

Notice boards and website.

                          *


Notice boards.
                          *

None

None

None

Minutes of meetings
Draft minutes published by the Parish Clerk. Note: this will exclude information that is properly regarded as private to the meeting.
                                                      *

Notice boards and website.

                      *

None

Reports presented to council meetings.
Summarised in PC minutes.
Any such reports will be summarised in PC minutes. Note: this will exclude information that is properly regarded as private to the meeting.
                                                        *

Notice boards


                          *

None

Responses to consultation documents
Reported in council minutes
                                                        *

Responses to planning applications
Available from N.D.D.C. Planning Department


                                                      *

Bye-laws
There are none at present.


                                                      *

Class 5   Our policies and procedures
Policies are contained in Parish Council minutes

                                                      *
Procedural Standing Orders
See opposite

                                                   *

Committee and sub-committee Standing Orders terms of reference
There are none.
                                                   *

Delegated authority in respect of Officers
Agreed at Parish Council meetings

                                               *

Code of Conduct
a)     Members Declaration of Acceptance of Office
b)    Members Register of Interest
c)     Register of Members Interests book

                                               *

Policy statements
BPC does not make policy statements and prefers to contain its forward thinking and planning within the “Projects” heading in council agenda’s.

                                             *

Policies and procedures for the provision of services and about the employment of staff
Internal policies relating to the delivery of services

Equality and diversity policy
Health and safety policy

Recruitment policies (including current vacancies)
Policies and procedures for handling requests for information

                                               *

Complaints procedures (including those covering requests for information and operating the publication scheme)
Complainants should be made in written form to the Parish Clerk, but where the complaint refers to the Freedom of Information Act then write to the Information Commissioners Office (copy to the Brayford Parish Clerk).


                                                  *

Information security policy
All hard copy records and documents are kept securely at the Parish Clerks private home.

                                              *

Records management policies (records retention, destruction and archive)
To keep for ever: All minutes and legal documents
                             Important correspondence
                             Planning applications for housing estate development

For six years:      Accounts

Until work is completed: General planning applications

                                              *

Data protection policies
BPC follows policy contained in The Data Protection Act

                                              *

Schedule of charges (for the publication of information)

                                              *


Class 6--- Lists and registers

Assets Register.
Register of Gifts and Hospitality

                                              *





Register of Gifts and Hospitality
Any gifts or hospitality must be minuted and entered in the Register
                                               *

Class7   The services we offer.

Allotments
There are no allotments
                                      *

Burial grounds and closed churchyards
The responsibility of the Parochial Church Councils
                                      *

Community centres and village hall
The village hall is the responsibility of a Committee independent of the Parish Council
                                      *

Parks, playing fields and recreational facilities
The Parish Council has a licence from Devon County Council to manage and maintain the Millennium Garden site by the river bridge.
The Parish Council is also organising the building of a Children’s Playground in the grounds of the Primary School
                                      *

Seating, litter bins, clocks, memorials and lighting
The PC is responsible for seats and the “Huxtable Plough” at the Memorial Garden , and seats at “The Pound,” at High Bray. There are four stands of trees and shrubs planted by the Parish Council and these too are kept in good order.
Litter bins (Responsibility of NDDC)
Telephone box (Responsibility Of BT)
Lighting ( Responsibility of the Power Company)

                                      *

Bus shelters
There is a bus shelter at The Nook maintained by the Parish Council

                                      *

Markets
Not applicable
                                      *

Public conveniences
Not applicable
                                      *

Agency agreements
Not applicable
                                      *

A summary of services for which the council is entitled to recover a fee, together with those fees.
Advertising in the bi-monthly Parish Newsletter

                                     *

Additional information
None
                                   *

Schedule of Charges
On the recommendation of the BPC’s internal auditor, hard copies of documents will be charged at 30p. for one copy and 10p. for successive copies printed. Application for such copies should be made to the Parish Clerk.

07.06.2009

Notice boards and the website.
                       *

N.D.D.C., Civic Centre
Barnstaple ,
EX31 1EA
                      *

Notice boards, published in the Parish Newsletter, and on the Parish website www.brayford.org.
                       *

Parish minutes on the notice boards and on the website.
                           *

Available at N.D.D.C. Civic Centre
                     Barnstaple
                     EX31 1EA

Not applicable
                           *

PC meetings, PC minutes on notice boards.
                             *

Available for inspection at:
N.D.D.C.
Civic Centre
Barnstaple
EX31 1EA
                             *

When there are any they will be reported in the PC minutes
                             *

There are no policies but there is a monthly follow-up of progress
No policy
BPC follows current legislation and is covered by audit
BPC follows current legislation
Requests in writing to the Parish Clerk

                            *



See the Brayford website.
ICO Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF

                            *

See Council minutes published on the notice boards and on the website.

                           *

See PC minutes.


                          *


See Data Protection Act
                         *

See Attached Schedule of Charges

                          *


Applications to the Parish Clerk
                       Do.

                       *





See BPC minutes and apply to the Parish Clerk to see the Register
                                 *




                                 *





                               *

Not applicable



                              *



                                 *

See PC minutes

                                 *

See PC minutes

                           *


                               *

                               *


                               *



                             *


See the website and the Brayford bi-monthly Newsletter.







None

None

None

£5per
copy